Institutional context |
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Institution type (eg. Library, Archive) |
University Library. |
Storage and access |
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Where are collection masters stored (media, number of copies, backup, preservation system)? |
JPEG, PDF and OCR XML stored on file system. Master images are discarded. Backup provided by iSolutions (University IT department). |
Where is access to the collection provided from? |
Currently accessible to end-users through the University LMS (Library Management System) in PDF format. |
What technical protocol is used to access files? Local file systems? Windows shares? (SMB/CIFS) |
HTTP for end-users and SMB windows share for administrators. |
Workflow |
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Describe your existing content workflow (in words, or with a diagram http://vue.tufts.edu![]() |
We use the Goobi![]()
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What tools are part of the existing workflow? |
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What technologies underly the existing workflow? |
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What challenges are present in the existing workflow? (technology, organisational, staffing) |
The workflow application is new to UK so competence has had to be developed in-house. |
Does the workflow include manual steps? |
Image ingest and QA are currently manual steps. Image ingest can be automated where required. |
Where in this content workflow would the prototype solution be deployed? | The solution would be deployed directly after the scanning/image ingest stage. |
What is the process for changing or enhancing the workflow? What obstacles to change are present? |
This depends on the nature/extent of change. Including an automated QA tool for all new objects would require agreement of Project Manager and Workflow Administrator. |
Actors |
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Who executes the existing workflow? |
Scanner operators make use of the workflow. |
Who adminsters the existing workflow? |
Hardware is provided by our IT department. Server and software maintenance is outsourced. I carry out project workflow design and construction. |
What system rights do the workflow executors have? Can they install software? Can they use the web? |
Goobi is web-based so all users have web access. Scanner operators have various rights within Goobi. I have full rights to Goobi and root access to the server. |
Who is the collection owner or curator? (section/department/team) |
Project Manager/me |
Is there a workflow champion, who is it? |
Project Manager/me |
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