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  Preservation Procedure Policy: Design of Dissemination Information Package
Related Guidance Policy
Definition/ Description According to the OAIS model page 1-11 a Dissemination Information Package (DIP) can be defined as “an Information Package, derived from one or more Archival Information Packages  AIPs, received by the Consumer in response to a request to the OAIS” .
The needs of the various Designated Communities or Consumers related to usability will differ and it is important that the organisation develops a policy in which their approach to this variety is reflected. The usability for the Consumers can be highly dependent on the way the material is presented: some Consumers will be satisfied with a contemporary presentation of one digital object, others might best be served by a range of digital objects (separate website versus web collection). This is also related to the question whether the original version or a derived version will be presented (also referred to as “manifestations”.
Related to this is the question of how long the organisation will guarantee that the material is accessible.
If an organisation intends to meet the requirements of the user community applicable Dissemination Information Packages might need to be developed. The defined policy might also influence future preservation actions.
Why For a Consumer it should be clear what to expect from the collections in the repository in relation to the presentation of the digital collection.
Risks The “usability” of the digital information is very dependent on the way the information is presented to the Consumers. If they are not satisfied the organization might lose its value to the community.
Life cycle stage Preservation Planning, Community Watch and Participation, Access, Use and Reuse
Cross Reference Designated Community
Stakeholder Management: responsible for the Designated Community Collection Management (non Shaman): support management from point of view related to the content to preserve

University of South Carolina Libraries: “Access to preserved digital content is provided using the most up to date technology available at the time of use. When retaining the look and feel is deemed necessary, USC will seek to enable the original versions of the digital objects to be rendered over time.” Source:
Control Policy The design of the DIP is undertaken at the start of the infrastructure creation process and is unlikely to generate control policies, unless it is specific ones relating to validation at the ingest stage.
Questions to foster discussions
  • Does your organisation have described how the digital object should be presented to the user community?
  • Does your organisation have described for how long they will present their digital objects to the user community?
  • Does your organisation want to develop different DIPs for different audiences?
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