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Digital Preservation Sustainability on the EU Policy Level



Workshop in connection with Digital Libraries 2014

The Joint Conference on Digital Libraries (JCDL) and the International Conference on Theory and Practice of Digital Libraries (TPDL), London, United Kingdom, 8-12 September 2014

Date and Venue:  8th September 2014, The Great Hall, College Building, City University London's Northampton Square campus -

Duration: 13:00 to 17:00

Expected audience: Decision makers, managers, researcher, practitioners, librarians, publishers and their suppliers, developers, data managers

Registration is closed

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See photos from the workshop

Objectives for the workshop

The main objective of the workshop is to provide an overview of solutions to challenges within Digital Preservation Sustainability developed by current and past Digital Preservation research projects. The event brings together various EU projects/initiatives to present their solutions and approaches, and to find synergies between them. A special focus will lie on SCAPE (Scalable Preservation Environments), which will have its final project presentation at this event.

Description of the workshop

The workshop co-organised by the FP7 projects SCAPE and APARSEN covers a wide spectrum of fields of expertise which are related to Sustainability and Digital Preservation. The workshop consists of two parts: 1) a panel discussion, and 2) a clinic.

In the opening panel session three experts from SCAPE, APARSEN and OPF will discuss the current status of Digital Preservation Sustainability on EU policy level. The aim of the panel discussion is to present, discuss, and evaluate main results of the projects and initiatives and how these will be sustained after the end of the projects. The attendees will have the opportunity to bring in their own questions related to Sustainability and Digital Preservation. 

With real time visualization of the discussion by Elco van Staveren:


After the panel discussion the attendees can visit stalls run by invited Digital Preservation projects, where they can get information about the projects. Each project/initiative will run a stall and present their view on Digital Preservation sustainability in their particular field. In this “clinic” the projects / initiatives will act as ‘doctors’, so the visiting audience can discuss their preservation issues and get advice from experts.

As part of the workshop SCAPE will make its final, overall presentation, where the attendees have the possibility to meet many of the developers. The project team will present tools and services developed since the start of the project in 2011. A special focus will lie on newly and further developed open source tools for scalable preservation actions; SCAPE’s scalable platform architecture; and its policy-based Planning and Watch solutions.



Dr. David Giaretta, Director of Alliance for Permanent Access (APA),
David Giaretta gained his MA, MSc and a doctorate in Theoretical Physics from Oxford University. He has worked on a number of astronomical satellites, including the Hubble Space Telescope, ran a number of repositories of scientific data and has published numerous scientific articles.  Dr. Giaretta chaired the panel which produced the original and led the update of OAIS Reference Model (ISO 14721). He led the production of the ISO standard (ISO 16363) for audit and certification of trustworthy digital repositories, and the creation of the certification process. In 2003 Dr. Giaretta was awarded an MBE for services to Space Science and 2012 the Emmett Leahy Award. For more information please visit Dr. David Giaretta's profile


Dr. Ross King, Project Coordinator for SCAPE,
Ross King received his Ph.D. in physics from Stanford University. He is a Senior Scientist and Thematic Coordinator for Next Generation Content Management Systems at AIT Austrian Institute of Technology. Dr. King is Chairman of the Board of the Open Planets Foundation and the Coordinator of the FP7 digital preservation project SCAPE.


Ed Fay, Director of Open Planets Foundation (OPF),
Ed Fay is the Executive Director of the Open Planets Foundation. He has worked in digital cultural heritage for a decade developing approaches to digitisation, digital preservation, and online user experience. Prior to joining the Open Planets Foundation he led the introduction of a user-centred approach to digital library services at the London School of Economics and previously worked on several digitisation projects under JISC programmes in the UK. He holds an MA in Philosophy and an MSc in Information Science.



Hildelies Balk, Head of the section European Projects for Research and Development, National Library of the Netherlands, and involved in both APARSEN and SCAPE

Dr. Hildelies Balk - Pennington de Jongh MPM is Head of Research at the National Library of the Netherlands (KB). With her team she is responsible for  Research and Development in digitisation, digital preservation and digital humanities. She was Coordinator and Scientific Director of the FP7 IMPACT project for innovative tools in OCR and language technology, and  has been responsible for many other European and international projects over the years  (PLANETS, KEEP, SCAPE, APARSEN, SUCCEED, e-MOP).  She is a member of the Board of Directors of the Open Planets Foundation  and Chair of the Executive board of the IMPACT Centre of Competence in digitisation ( Hildelies is an experienced leader of workshops on strategy development, business modelling and digital library topics. She holds a PhD in the History of Art and a MSc in Public Management with a special interest in open innovation.

Projects in the Clinic

APARSEN is a Network of Excellence that brings together an extremely diverse set of practitioner organisations and researchers in order to bring coherence, cohesion and continuity to research into barriers to the long-term accessibility and usability of digital information and data, exploiting our diversity by building a long-lived Virtual Centre of Digital Preservation Excellence. The objective of this project may be simply stated, namely to look across the excellent work in digital preservation which is carried out in Europe and to try to bring it together under a common vision.  More information: APARSEN

The SCAPE project develops scalable services for planning and execution of institutional preservation strategies on an open source platform that orchestrates semi-automated workflows for large-scale, heterogeneous collections of complex digital objects. SCAPE enhances the state of the art of digital preservation in three ways: by developing infrastructure and tools for scalable preservation actions; by providing a framework for automated, quality-assured preservation workflows, and by integrating these components with a policy-based preservation planning and watch system. These concrete project results are being validated within three large-scale Testbeds from diverse application areas. More information: SCAPE

The Digital Preservation Coalition is an advocate and catalyst for digital preservation, with a vision of making our digital memory accessible tomorrow. Our target audience is varied: people who want to learn more about digital preservation; those already involved in digital preservation; and members of organisations which may be interested in discovering more about our research and advocacy. We can provide introductory information to participants, and advise on many issues relating to digital preservation. More information: DPC

The EU co-funded TIMBUS project addresses the challenge of digital preservation of business processes and services to ensure their long-term continued access. While the project focuses on industrial institutions, our services will feed back to the processes in memory institutions. Our target audience for this workshop is people with a particular interest in exploring the benefits of process preservation for their business. We can introduce them to the TIMBUS approach to process preservation and give advice on where they can find more information about process preservation including planning, risk management and legal aspects. More information: TIMBUS

While preservation of digital content is now well established in memory institutions such as national libraries and archives, it is still in its infancy in most other organizations, and even more so for personal content. ForgetIT combines three new concepts to ease the adoption of preservation in the personal and organizational context. More information: ForgetIT

DURAARK is developing methods and tools for the Long-Term Preservation (LTP) of architectural knowledge, including approaches to enrich Building Information Models with “as built” information from scans, semantically enrich building models with additional data sets and preserve 3D models for future reuse. More information: DURAARK

The Open Planets Foundation (OPF) addresses core digital preservation challenges by engaging with its members and the community to develop practical and sustainable tools and services to ensure long-term access to digital content. More information: OPF

The aim of the initiative is to deliver generic infrastructure services for science data preservation and to build on the experience of the ESA Earth Observation Long Term Data Preservation (LTDP) programme to favour the set-up of a European Framework for the long term preservation of Earth Science (ES) data through the definition of common preservation policies, the harmonization of metadata and semantics and the deployment of the generic infrastructure services in ES domain. More information: SCIDIP-ES
EUDAT is laying the foundations for a European Collaborative Data Infrastructure. EUDAT takes a service-oriented approach to federating existing European research data repositories, paving the way for common approaches to data sharing, data archiving, data finding and data re-use for European research. More information:
The ALEXANDRIA project aims to develop models, tools and techniques necessary to archive and index relevant parts of the Web, and to retrieve and explore this information in a meaningful way. While the easy accessibility to the current Web is a good baseline, optimal access to Web archives requires new models and algorithms for retrieval, exploration, and analytics which go far beyond what is needed to access the current state of the Web. This includes taking into account the unique temporal dimension of Web archives, structured semantic information already available on the Web, as well as social media and network information. ALEXANDRIA is a follow up project from ARCOMEM. More information about ALEXANDRIA:

DCH-RP project (Digital Cultural Heritage Roadmap for Preservation) is a Coordination Action supported by the European Commission under the FP7 e-Infrastructure Capacities Programme, to design a Roadmap for the implementation of a federated e-Infrastructure for the long-term preservation of DCH content. The Roadmap will be supplemented by practical tools for decision makers and validated through a range of proofs of concept, where cultural institutions and e-Infrastructure providers work together on concrete experiments. More information:

The RSS Service aims to support EO communities to exploit EO data, researchers and service providers to develop applications, promotion of ground segment harmonisation activities and management of EO data.  In the framework of the RSS activity the New Model for Exploitation of Digitally Preserved Data aims to design a federated environment for a) Facilitating the exploitation of data, b) Improving the overall missions operability, reliability, availability, c) Reducing cost, d) Ensuring preservation/access of data and information in the long term, e) Leveraging technological evolution and competences developed in European scientific centres f) Using European products, g) Standardised interfaces.
RSS is part of ESA's Earth Observation Ground Segment Department. More information:



Daria Sas (Luleå University of Technology)

John Lindström (Luleå University of Technology)


Michela Vignoli (Austrian Institute of Technology)

Rebecca McGuinness (Open Planets Foundation)

Melanie Imming (National Library of the Netherlands)

Kresimir Duretec (Vienna University of Technology)

Andreas Rauber (Vienna University of Technology)

Jette G. Junge (State and University Library, Denmark)

Workshop program

Time Agenda
Panel Session (moderator: Hildelies Balk, NL)
- 13:00-13:15
- APARSEN (Dr. David Giaretta, UK) - presenation and visualisation
- 13:15-13:30
- SCAPE (Dr. Ross King, AT) - presenation and visualisation
- 13:30-13:45
- OPF (Ed Fay, UK) - presentation and visualisation
- 13:45-14:30
- Panel discussion
- 14:30-14:40
- Wrap up and Conclusions
Elevator pitches
Short break
Coffee and Clinic Session (all projects involved)

Workshop proposal

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