| *Institutional context* \\ | |
| Institution type (eg. Library, Archive) \\ | Library & archive \\ |
| *Storage and access* \\ | |
| Where are collection masters stored (media, number of copies, backup, preservation system)? \\ | Temporary/working storage: networked Satabeast RAID storage with automated tape backup \\
Final storage: All nodes of the Library's Digital Library System \\ |
| Where is access to the collection provided from? \\ | Access to master files on temporary/working storage is restricted to staff logins via Library workstations \\
Access to low resolution access copies to the public will be delivered online via British Library Sounds \\ |
| What technical protocol is used to access files? Local file systems? Windows shares? (SMB/CIFS) \\ | Master files: Windows shares \\
Access files: http \\ |
| *Workflow* \\ | |
| Describe your existing content workflow. \\ | # Digital audio files created by users on handheld / portable devices, using the _AudioBoo_ app. Users may add descriptive metadata, to be embedded in each file.
# Audio files uploaded from portable devices to Audioboo at [http://audioboo.fm/]
# Audio files FTP'd to BL servers, in batches, by Audioboo.
# Catalogue data produced by curator using Excel for later export to Library catalogue.
# Audio files manually accessed using a combination of _Foobar_ and _MediaCoder Audio Edition_; technical and ID3 metadata recorded for FLAC, m4a, mp4, 3gpp, amr files in Excel for later recording in Library catalogue entries. Non-valid/unreadable files weeded out manually.
# Technical metadata and ID3 data for mp3, wma files extracted to csv using _mp3tag_. csv data merged with Excel data. csv files deleted. Non-valid/unreadable files weeded out manually.
# Technical metadata and BEXT data extracted from (user-generated) WAV files using Jhove.
# Jhove data filtered and parsed with Saxon to csv. csv data merged with Excel data. Jhove and csv data deleted.
# Audio files normalized to WAVE.
# Technical metadata recorded for normalized wave files and merged in Excel.
# Normalized audio files renamed with UIDs.
# md5 checksums generated for normalized / renamed audio files with _fsum frontend_.
# Excel data exported to catalogue-ready text files. Catalogue entries created.
# Normalized audio files and checksums uploaded to DLS.
# Original audio files deleted. \\ |
| What tools are part of the existing workflow | * _Foobar _ [http://www.foobar2000.org/\*|http://www.foobar2000.org/*]
* _MediaCoder Audio Edition_ [http://www.mediacoderhq.com/audio/\*|http://www.mediacoderhq.com/audio/*]
* _Jhove _ [http://hul.harvard.edu/jhove/\*|http://hul.harvard.edu/jhove/*]
* _Saxon _ [http://saxon.sourceforge.net/\*|http://saxon.sourceforge.net/*]
* _mp3tag _ [http://www.maniactools.com/soft/mp3tag/index.shtml\*|http://www.maniactools.com/soft/mp3tag/index.shtml*]
* _Fsum _ [http://www.slavasoft.com/fsum/\*|http://www.slavasoft.com/fsum/*]
* _Wavelab _ [http://www.steinberg.net/en/products/wavelab.html\*|http://www.steinberg.net/en/products/wavelab.html*]
* _MS Excel _ [http://office.microsoft.com/en-us/excel/] |
| What technologies underly the existing workflow? \\ | Java \\ |
| What challenges are present in the existing workflow? (technology, organisational, staffing) \\ | Time and complexity \\ |
| Does the workflow include manual steps? \\ | Yes |
| Where in this content workflow would the prototype solution be deployed? | To +replace+ steps 5-10 \\ |
| What is the process for changing or enhancing the workflow? What obstacles to change are present? \\ | Written workflow documents and diagrams will require re-writing to incorporate improvements. Python to be installed. xslt to be defined for transforming outputs. No other changes should be necessary. \\ |
| *Actors* \\ | |
| Who executes the existing workflow? \\ | Production Co-ordinator, Sound & Vision Technical Services \\ |
| Who adminsters the existing workflow? \\ | Production Co-ordinator, Sound & Vision Technical Services |
| What system rights do the workflow executors have? Can they install software? Can they use the web? \\ | Full admin rights \\ |
| Who is the collection owner or curator? (section/department/team) \\ | British Library Sound & Vision, Unlocking & Integration AV Content \\ |
| Is there a workflow champion, who is it? \\ | Adam Tovell \\ |
| Institution type (eg. Library, Archive) \\ | Library & archive \\ |
| *Storage and access* \\ | |
| Where are collection masters stored (media, number of copies, backup, preservation system)? \\ | Temporary/working storage: networked Satabeast RAID storage with automated tape backup \\
Final storage: All nodes of the Library's Digital Library System \\ |
| Where is access to the collection provided from? \\ | Access to master files on temporary/working storage is restricted to staff logins via Library workstations \\
Access to low resolution access copies to the public will be delivered online via British Library Sounds \\ |
| What technical protocol is used to access files? Local file systems? Windows shares? (SMB/CIFS) \\ | Master files: Windows shares \\
Access files: http \\ |
| *Workflow* \\ | |
| Describe your existing content workflow. \\ | # Digital audio files created by users on handheld / portable devices, using the _AudioBoo_ app. Users may add descriptive metadata, to be embedded in each file.
# Audio files uploaded from portable devices to Audioboo at [http://audioboo.fm/]
# Audio files FTP'd to BL servers, in batches, by Audioboo.
# Catalogue data produced by curator using Excel for later export to Library catalogue.
# Audio files manually accessed using a combination of _Foobar_ and _MediaCoder Audio Edition_; technical and ID3 metadata recorded for FLAC, m4a, mp4, 3gpp, amr files in Excel for later recording in Library catalogue entries. Non-valid/unreadable files weeded out manually.
# Technical metadata and ID3 data for mp3, wma files extracted to csv using _mp3tag_. csv data merged with Excel data. csv files deleted. Non-valid/unreadable files weeded out manually.
# Technical metadata and BEXT data extracted from (user-generated) WAV files using Jhove.
# Jhove data filtered and parsed with Saxon to csv. csv data merged with Excel data. Jhove and csv data deleted.
# Audio files normalized to WAVE.
# Technical metadata recorded for normalized wave files and merged in Excel.
# Normalized audio files renamed with UIDs.
# md5 checksums generated for normalized / renamed audio files with _fsum frontend_.
# Excel data exported to catalogue-ready text files. Catalogue entries created.
# Normalized audio files and checksums uploaded to DLS.
# Original audio files deleted. \\ |
| What tools are part of the existing workflow | * _Foobar _ [http://www.foobar2000.org/\*|http://www.foobar2000.org/*]
* _MediaCoder Audio Edition_ [http://www.mediacoderhq.com/audio/\*|http://www.mediacoderhq.com/audio/*]
* _Jhove _ [http://hul.harvard.edu/jhove/\*|http://hul.harvard.edu/jhove/*]
* _Saxon _ [http://saxon.sourceforge.net/\*|http://saxon.sourceforge.net/*]
* _mp3tag _ [http://www.maniactools.com/soft/mp3tag/index.shtml\*|http://www.maniactools.com/soft/mp3tag/index.shtml*]
* _Fsum _ [http://www.slavasoft.com/fsum/\*|http://www.slavasoft.com/fsum/*]
* _Wavelab _ [http://www.steinberg.net/en/products/wavelab.html\*|http://www.steinberg.net/en/products/wavelab.html*]
* _MS Excel _ [http://office.microsoft.com/en-us/excel/] |
| What technologies underly the existing workflow? \\ | Java \\ |
| What challenges are present in the existing workflow? (technology, organisational, staffing) \\ | Time and complexity \\ |
| Does the workflow include manual steps? \\ | Yes |
| Where in this content workflow would the prototype solution be deployed? | To +replace+ steps 5-10 \\ |
| What is the process for changing or enhancing the workflow? What obstacles to change are present? \\ | Written workflow documents and diagrams will require re-writing to incorporate improvements. Python to be installed. xslt to be defined for transforming outputs. No other changes should be necessary. \\ |
| *Actors* \\ | |
| Who executes the existing workflow? \\ | Production Co-ordinator, Sound & Vision Technical Services \\ |
| Who adminsters the existing workflow? \\ | Production Co-ordinator, Sound & Vision Technical Services |
| What system rights do the workflow executors have? Can they install software? Can they use the web? \\ | Full admin rights \\ |
| Who is the collection owner or curator? (section/department/team) \\ | British Library Sound & Vision, Unlocking & Integration AV Content \\ |
| Is there a workflow champion, who is it? \\ | Adam Tovell \\ |