To do list for content owners:
- bring all available digital preservation documents, plans, strategy etc... currently in place at institution to work from and build upon ... and useful links
- if owners have none... that's ok ... as most of us have only drafts or none (but looking at the caliber of the content owners they will most likely have one)
- workflow diagrams for getting content in and pushing content out (again... if they have them great.... most likely there will be none)
- bring content and issues related to quality assurance
Goals for the content owners:
- understand their own workflows and learn from other content owners (sharing best practice)
- create draft preservation plans to take home and continue working on and also to share with wider community for comment and ideas (many of the institutions would have them? already?)
- pilot embedding tools into their live systems to undertake quality assurance of content in systems (homework for when they return to institution or do it there if they can)
- key goals for preservation planning
workflow, quality assurrance and preservation tools:
- so we are spending 3 days on quality assurance tools, what will you do with them when you get home?
- are the current tools fit for purpose? OAIS model (short-course) need to assess people's experience with OAIS first to scope how deep we go into this if at all
- do you know where your content is? is it safe? what is your 2 - 5 - 10 - 20 - 100 year plan (we can't see into the future so can we plan that way?)
Some questions for discussion (looking at the caliber of the attendees, the discussion and sharing of best practice may be most effective)
Resources for discussion:
Joint Digital Preservation Workshop
Sharing expertise, knowledge and experiences (this is borrowed from a JISC page, links at bottom of page to word docs)
- Where is your repository located? What software do you use?
- How long has your Repository been in operation? How is your Repository funded?
- What type of content is your Repository responsible for? text, images, research data
- What are the primary responsibilities of your Repository? (e.g. access, preservation)
- What policies guide the functioning of your Repository?
- What standards does your Repository use?
- Is your Repository based on the OAIS model?
- What are the main challenges your Repository faces?
- What aspects of your Repository work well?
- What projects/research etc. have been most useful to you?
Thinking lifecycles and identifying challenges
- What are the main elements of the digital life-cycle? How useful is the concept of life-cycle management?
- In terms of managing digital content throughout its life-cycle, what aspects are the most challenging?
- Where would automation most help and why?
- What are the key challenges for Repositories in research, infrastructure, and policy?
- Should institutional repositories do everything? How might shared / distributed models of lifecycle management work?
Identifying gaps and needs
- Where are the gaps in our knowledge and understanding?
- What three things would most help?
- Who might help? How might we fill the gaps/take advantage of others work?
Activities For Day 2:
check the garden.... how is the wiki going
have you given content to the coder?
digital preservation plans (