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Institutional context 
Institution type (eg. Library, Archive) 
Storage and access 
Where are collection masters stored (media, number of copies, backup, preservation system)? 
Where is access to the collection provided from? 
What technical protocol is used to access files? Local file systems? Windows shares? (SMB/CIFS) 
Describe your existing content workflow (in words, or with a diagram [
What tools are part of the existing workflow? 
What technologies underly the existing workflow? 
What challenges are present in the existing workflow? (technology, organisational, staffing) 
Does the workflow include manual steps? 
Where in this content workflow would the prototype solution be deployed?  
What is the process for changing or enhancing the workflow? What obstacles to change are present? 
Who executes the existing workflow? 
Who adminsters the existing workflow? 
What system rights do the workflow executors have? Can they install software? Can they use the web? 
Who is the collection owner or curator? (section/department/team) 
Is there a workflow champion, who is it? 
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